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Bygone Classics Privacy Doc Nov22

BYGONE CLASSICS LIMITED

PRIVACY POLICY

Welcome to Bygone Classic Limited’s (“Bygone”) privacy policy.

Last review / update: 25 November 2022

Bygone respects your privacy and is committed to protecting your personal data. This privacy notice informs you as to how we look after your personal data and tells you about your privacy rights and your legal rights.

Important information and who we are.

Purpose of this privacy notice:

This privacy notice is intended to provide you with information as to how Bygone collects and processes your personal data if you are a customer, supplier or through the use of this website. It is important that you read this privacy notice so that you are aware of how and why we use your data.

Controller:

Bygone is the controller and responsible for your personal data (collectively referred to as “Bygone”, “we”, “us”, “our” in this privacy notice). If you have any questions about this privacy notice, including requests to exercise your legal rights, please email admin@bygoneclassics.co.uk or telephone us on our main number.

You have the right to make a complaint at any time to the Information Commissioner’s Office (“ICO”) which is the UK supervising authority for data protection issues ( www.ico.org.uk). We would, however, appreciate the opportunity in the first instance to deal with any concerns that directly affect you.

Changes to the privacy notice and your duty to inform us of changes:

We keep our privacy notice under regular review. Each time this notice is updated the date at the top of this page will be amended. It is important that the personal data we hold about you is accurate and up to date. Please keep us advised if your personal data changes during your dealings with us.

The data we collect about you:

Personal data or personal information means any information about an individual from which that person can be identified. It does not include data where the identity has been removed i.e. anonymous data.

We may collect, use, store and transfer different kinds of personal data about you which we have categorised as follows:

1. Identity Data includes first name, last name, username, or similar identifier, marital status, title, date of birth and gender.

2. Contact Data includes billing address, delivery address, email address and telephone numbers. Bygone Classics Privacy Doc Nov22

3. Financial Data includes bank account details, bank status enquiries and credit reference checks.

4. Transaction Data includes details about payments to and from you and other details of products, goods and services you have purchased from us.

5. Profile Data includes your username, password and purchases or orders made by you.

6. Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and geographic location, browser plug-in types and versions, operating system and platform and other technology on the device/s you use to access this website.

We do not knowingly collect personal data from anyone under the age of 18 years or collect any “Special Categories of Personal Data” about you which includes details about your race or ethnicity, information about your health, religious beliefs, sex life, sexual orientation, political opinions, trade union membership, and genetic and biometric data. Nor do we collect any information in respect of criminal convictions and offences.

How is your personal data collected?

We may use different methods to collect data from and about you including via:

  • Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. we collect this personal data by using cookies and other similar technologies. Please see the “Cookies” section for further information.
  • Direct interactions. You may give us your identity, contact and financial data by filling in forms or by corresponding with us email, phone, post otherwise.
  • Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources including:

i) identity and contact data from publicly available sources such as Companies House and the Electoral Register based inside the EU.

ii) identity and financial data where we carry out identity verification, credit, anti-fraud or money laundering checks against your name using third party databases.

If you fail to provide personal data:

Where we need to collect personal data by law or under the terms of a contract we have with you and you fail to provide that data when requested we may not be able to perform the contract we have or are trying to enter into with you for example to provide you with goods, products or services. In such circumstances we may have to cancel a product, goods or services you have with us but we will notify you at the time.

How we use your personal data:

We will use your personal data when the law permits us to. In most cases we will use your personal data in the following circumstances:

  • • Where we need to perform the contract we are about to enter into or have entered into with you.
  • • Where it is necessary for our legitimate interests, those of a third party and your interests and fundamental rights do not take priority over those interests.
  • • Where we need to comply with a legal obligation, court order etc.

Bygone Classics Privacy Doc Nov22

Purposes for which we will use your personal data:

We may use your personal data for the following purposes:

  • • To register you and your company / business as a customer or supplier.
  • • To process and deliver orders including payments, refunds or credit notes.
  • • To manage our relationship with you including dealing with any matter that you draw our attention to.
  • • To provide suggestions and recommendations to you about products, goods and services that may be of interest to you.
  • • To administer and protect our business.

The legal basis to use your personal data:

The legal bases on which place reliance in order to legitimately use your personal data which we collect about you for purposes explained in this notice include:

  • Legal compliance: using your personal data will be necessary for us to comply with a legal or regulatory requirement that is placed on us.
  • Legitimate interest: using your personal data will be necessary for our legitimate commercial interest and our interest is not outweighed by the potential impact on your privacy.
  • Contract: using your personal data will be necessary for us to perform any contract between us or in order to ascertain information about you with your consent before entering into any contract with us.
  • Consent: in certain circumstances where a specific purpose / objective is wanted you may give us your consent to use your personal data.

Opting out

You can ask us to stop sending you marketing messages at any time by contacting us. If you have subscribed to any marketing list you can unsubscribe directly from the link provided on the marketing email. Where you opt out from receiving marketing messages this will not apply to personal data provided to us by you on respect of or as a result of a product / goods or services purchase or other transactions.

Change of purpose

We will only use your personal data for the purposes for which it is collected unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose we will notify you and will explain the legal basis which allows us to do so.

Please note that where required or permitted by law we may use/ process your personal data without your knowledge or consent to comply with the above.

We may share your personal data with the third parties set out as follows:

1. Professional advisors including bankers, insurers, lawyers and insurers.

2. Registered credit reference agencies or fraud prevention agencies in order to carry out identity verification, credit or anti-fraud checks against your name.

3. Third parties in the context of a business reorganization or restructuring exercise.

4. Service providers that provide IT and HR and system administration and maintenance services to us.

Bygone Classics Privacy Doc Nov22

We require and expect all third parties to respect the security of your personal data and to deal with it as required by law. We do not allow our third party service providers to use your personal data for their own purposes and only permit them to process it for specified purposes and in accordance with our instructions.

International transfers:

The data that we collect from you may be transferred to and stored at a geographic location outside of the EEA. It may also be processed by staff working outside of the EEA who work for us or for one of our suppliers. Such persons may be engaged in amongst other things for example the processing of your payment details. By providing your personal data you agree to such transfers, the storing or processing of it. We will take all reasonably practicable steps to ensure that your data is treated securely and in accordance with our privacy statement.

Whenever we transfer your personal data outside of the EEA we ensure a similar degree of protection is provided by ensuring at least one of the following is in place:

  • • We will only transfer your personal data to a country that is deemed to provide an adequate level of protection for personal data by the European Commission(“EC”).
  • • Where we use certain providers we may use specific contracts approved by the EC which give personal data the same protection it has in Europe.
  • • Where we use providers / suppliers in the United States may transfer to data to them provided they confirm beforehand that they will afford the data the same protection as afforded in Europe. We do not rely on the US Privacy Shield.

Data security:

Appropriate measures exist to ensure that your data is not lost accidentally, used or accessed by unauthorised persons, altered or disclosed. Furthermore, access to your data is limited to those employees, agents, contractors and other third parties who have a legitimate business need. They will only use your personal data on our instructions and are all bound by the duty to maintain confidentiality.

Retention of data:

We shall only retain your personal data for so long as is reasonably necessary to achieve the purpose we collected it for including satisfying any legal, regulatory, accounting, tax, or reporting reasons. We may need to retain your personal data for a longer period in certain circumstances such as where an insurance claim arises or a complaint has been made /filed or if in our reasonable opinion there is a likelihood of legal proceedings in respect of our dealings with you or a supplier of ours in respect of a contract between you and us.

In order to assess what is an appropriate period of data retention we consider the volume, nature and sensitivity of the data retained, the potential for harm by unauthorised use or the disclosure of your data, the purposes for which we use your personal data and whether we can achieve those objectives by other means and the legal, tax, regulatory, accounting or other requirements. By law we have to retain certain basic information about our customers and suppliers which includes the categories of data set out earlier for example Identity Data etc. for a period of seven years after they cease being customers for taxation purposes. Bygone Classics Privacy Doc Nov22

Your legal rights

In certain circumstances you have rights in law in relation to your personal data that enables you to:

  • • Request access to your personal data.
  • • Request correction of the personal data that we retain about you.
  • • Request the permanent removal of your personal data.
  • • Request restriction of processing of your personal data.
  • • Request transfer of your personal data to you or to a third party
  • • Withdraw consent at any time where we are relying on your consent to process your personal data.
  • • Object to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is a factor in respect of your status /situation that gives you cause to object to the processing on this ground because you consider it adversely affects a fundamental right and freedom of yours.

Should you wish to exercise any of the rights set out above please contact us at admin@bygoneclassics.co.uk or telephone us on our main number Please be aware that in certain circumstances i.e. for specific legal reasons we may not be able to agree to your request however we will notify you at the time.

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